Privacy Policy
This privacy policy explains how Open Source Arts Ltd (“we”, “us”) collects, uses and protects your personal data — through this website, when you visit our premises or events, or when you complete our forms. We are a community arts organisation based at Aire Place Mills, Leeds. Open Source Arts is registered as a Data Controller with the Information Commissioner's Office.
Questions, or to see or delete the information we hold on you: info@opensourcearts.co.uk.
Information we collect
We ask for certain personal data to provide the services you request. This is collected when you visit our premises, sign in to a session, request our newsletter, apply for a job or a studio, take part in our events, hire our spaces, contact us, or use our website. It can include:
- contact details (name, address, email, telephone number)
- emergency contact details
- personal files on team members, job applicants and volunteers
- correspondence with us
- images, videos and CCTV footage
- event attendance
- marketing and cookie preferences
- social media account details
Some information is more sensitive and gets more protection: we may collect health information solely to be assured someone can safely take part in an activity or use a facility — for example at open training sessions.
This website
By default, visiting this site stores nothing on your device and sends us no analytics. If you choose Accept in Cookie settings, we use Google Analytics 4 to understand how the site is used — which pages are read and how people find us — so we can make it better. You can change your mind at any time via the Cookie settings link. We do not use advertising cookies or retargeting, whatever you choose.
Contact form. The form asks for your name, email address and message, which we use only to read and reply to you. We keep contact messages for up to six months after the conversation ends, then delete them.
Newsletter. Sign-ups (name and email) are handled by Mailchimp, who store the list on our behalf. We use it only to send the newsletter; every email has an unsubscribe link. Mailchimp's own privacy policy also applies.
How we use your information
Only to provide what you've asked for and to run the organisation: administering bookings, purchases and events; managing the studios and communicating with studio holders; making sure participants are safe to take part; improving our website and services; and the record-keeping the law requires. We may use information in aggregate (not attributable to you) for business analysis. Our team processes personal data in the UK; for IT hosting and maintenance some information sits on servers in the UK or EU. No third parties have access to your personal data unless the law allows them to (for example for legal reasons).
Children's personal information
Where we process children's personal information we do so with appropriate safeguards, and where required with the consent of a parent or guardian.
Our social media
We publish to our own social media accounts (and those of our associated brands) using scheduling tools we operate ourselves, which access only our own accounts through each platform's official interfaces. We do not collect or store personal information about people who follow or interact with us on those platforms; your interactions there are governed by each platform's own terms and privacy policy.
Protecting and keeping your information
We have appropriate and proportionate security policies and organisational and technical measures in place, and we will not sell, provide or transfer your details to others without your consent unless legally required. Unless still needed for the purpose it was collected for, we remove personal information from our organisational records six years after collection — sooner if it is no longer required. (Website contact messages: six months, as above.)
Your rights
You can ask what personal information we hold about you, ask for it to be corrected or deleted, and object to our using it — email info@opensourcearts.co.uk. If you are not happy with how we handle something, you can complain to the Information Commissioner's Office (ico.org.uk (opens in a new tab)).
Changes
If how we handle personal information changes, this page changes with it. The current version is always here. Last updated: 1 September 2026.